Project Management Office: Project Team Member of the Month
The PMO manages 8 – 12 projects at any given time and their corresponding, cross-functional project teams. The individual contributions of all team members on each of these project teams is essential to the success of each project. Beginning with the start of fiscal year 2014, the PMO will recognize a team member each month that has made an outstanding contribution to the success of a PMO driven project. We give a special thank you to these individuals for their hard work and dedication.
"Doing the Right Projects Right"
September 2014 - Julie Gotch, Director of Library Systems & Jon Lehner, CSC Technician
Team Players and Co-recipients!
Jon Lehner from CSC and Julie Gotch from Libraries are truly Team Players on the Wireless Printing Deployment for Students – Phase 2 project. When completed, this project will allow students wireless printing from laptops and mobile devices on designated printers at any of the 9 Davenport libraries and at Battle Creek and Ottawa campuses. It is a large expansion of our pilot program known as Paw Prints.
Even before the Initiation Phase was completed these two were working hard collecting the printer information needed for the next phase, Planning – Research and Documentation. They worked together organizing, understanding and condensing all the data that was pulled, providing the project team with a spreadsheet of detailed printer information. This will help the team to make sound decisions regarding the potential printers to be reviewed for this project. Julie and Jon both went the extra mile, even staying late to complete one night because, in the words of Project Manager, Katherine Fay; "They were on a roll". We are fortunate to have such motivated, dedicated and supportive team members on this project. Thank you Jon and Julie! With your professionalism, this project is well on the road to achieve success with Wireless Printing for Students.
For their outstanding contributions to the Wireless Printing Deployment for Students – Phase 2 project, Jon and Julie have been selected by the PMO as September’s Project Team Members of the Month!
Past Project Team Members of the Month:
Working with the process improvement team, the Bursar’s Office determined there was a need to improve the course payment process. A new payment process will assist in creating a proactive culture, allowing students and staff to have set deadlines to abide by, creating a structured communication plan, and holds process prior to the start of the semester.
Elanor Riley took over for Mark Fay midway through the project and instantly hit the ground running. During the first technical meeting we briefly described and provided an overview of the project scope and deliverables and expected a few additional meetings to bring it all together. Fortunately for us, all it took was the one meeting. Elanor immediately saw our vision and mocked up a desired webpage which she presented at the next meeting. Since then, she has provided us with a vast amount of technical expertise and vision. A vital component of this project was keeping a close eye on the communication exchanges within Basecamp which Elanor exceeded expectations, assisted in dialogue and provided great feedback. Overall, she is a huge asset to us at Davenport and we have had the pleasure of working with her on the Payment Process Improvement project. The PMO looks forward to working with her again on other projects in the future.
For her outstanding contributions to the Payment Process Improvement project, Elanor has been selected by the PMO as July’s Project Team Member of the Month.
Marylee has been a vital member of the Employment Tracking and PeopleAdmin 7 Upgrade projects. She has demonstrated a level of dedication, teamwork and willingness to balance the critical needs of two highly visible HR initiatives. Marylee’s technical expertise and attention to detail has assisted the project team with making important process and technical decisions in order to meet the expectations of both project sponsors. From designing the behind scenes calculations for the reporting tool to steering the data structure schema to allow for a clean upgrade, Marylee’s fingerprint is on every aspect of these projects. Marylee’s strong level of professionalism and technical expertise will help insure that both projects continue on the road to a successful rollout.
For her outstanding contributions to both the Employment Tracking and the PeopleAdmin 7 Upgrade project teams, Marylee has been selected by the PMO as May's Project Team Member of the Month!
Both Amy Kline and Clara Johnson have played a huge role in the implementation of the Payment Process project. They have expert knowledge of the student and staff roles within the payment process and have shared this experience and insight with the project team, contributing greatly to the progress and preliminary success of the effort. In addition, they have accepted responsibilities extending beyond their original roles as they have become both enthusiastic advocates for the proposed process change and a knowledge source for co-workers and leadership. By being great supporters of continuous improvement and by assisting their individual departments and leadership, Amy and Clara have demonstrated they are excellent team players who readily share a wealth of experience. Both traits that will help ensure the continued success of this project moving forward.
For their outstanding contributions to the Payment Process Improvement Project, Amy Kline and Clara Johnson have been selected by the PMO as co-receipients of April’s Project Team Member of the Month!
Janet is an integral part of the project team for WEAVE, she has brought her expert knowledge of the academic assessment process and academic technical needs to ensure the success of this project. Her responsibilities extend beyond the project team with a role as a WEAVE administrator and her willingness to train and help users as we work through re-configuring the system. Taking on the additional responsibility of the new annual entity tree update process will ensure academics has a method to submit, approve and implement yearly updates coordinated by Janet. Being a great supporter of continuous improvement and assisting academics with the means to provide excellent reporting out of WEAVE, Janet is an excellent team player with a wealth of experience that will insure the success of this project
Jessica's teamwork, dedication, and relatability on the Financial Aid Banner Workflow project has been instrumental in establishing key points of focus, as well as, driving all technical aspects of the project. Jessica has been the go-to expert in identifying relationships between Banner and Workflow, script writing, and testing for the four different workflows Financial Aid wanted to implement (Test Score and Transcript Workflow, Admission of a Transfer Student Workflow, Add/Drop Workflow, and Curriculum Change Workflow. Additionally, Jessica worked hand-in-hand with Melissa Horning (PMO's Team Member of the Month for October, 2013) in documenting both technical and functional aspects of this project.
Josh’s teamwork and dedication on the Akademos Online Bookstore project has been instrumental in the successful launch of the new online bookstore for Winter 2014. He has been the go-to expert for requirements gathering, design and testing of the overall Davenport voucher management system. This system is used to track bookstore transactions from the MBS point of sale in the Lettinga bookstore as well as the new online bookstore. As the lead developer for the project, Josh worked closely with the Akademos technical team on every aspect of the new system to provide the best user experience for Davenport students. He also developed tools for our internal staff for trouble shooting voucher issues. This has been a yearlong project and Josh’s contributions and dedication have been a huge factor in the successful rollout of this new system.
For the truly outstanding job Josh has done on this project team, he has been selected by the PMO as November's Project Team Member of the Month!
Melissa has been a key asset for the Financial Aid Banner Workflow project. In the brief absence of our PM on this project, the team was able to effectively communicate and hit key milestones. Her exceptional work on preparing for the project by working with her financial aid team(s) and documenting their current business processes proved to be a great assist in fully grasping the changes that needed to be implemented.
The PMO additionally would like to thank the Financial Aid Department with their assistance on this and all other projects. Their preparedness and professionalism have greatly pushed forward the tasks needed to accomplish a successful project. The PMO looks forward to working with Melissa and the Financial Aid Department on any future projects.
For the awesome job Melissa has done, she has been selected by the PMO as October's Project Team Member of the Month!
Jean has been instrumental in the Employee Performance Management (EPM) project for phase II. She has been a calm voice in the midst of the discussions about the vision and strategy for staff and faculty performance evaluations. Her exceptional work on the training plans along with her integration of DevelopU in the training delivery has been a great asset in allowing a seamless training methodology for all staff and faculty. Jean also played a significant role in sculpting the training communication and aligning the overall message with the project scope.
The PMO applauds her contributions, and that of the whole OPE team. Their exceptional skill and professionalism have helped greatly in making this phase of the project a success. The members of the PMO look forward to working with her on future projects, including the final phase of the Employee Performance Management Project in 2014.
For the awesome job Jean has done, she has been selected by the PMO as September's Project Team Member of the Month!
Since September, 2011, Kathy Hayden has been a prominent project team member for the Blackboard Analytics roll-out. With her expertise in both admissions and enrollment, Kathy has been working to help configure all of the elements within BbA to fit within her reporting needs.
Many departments, including Leadership, rely on Kathy to produce quality reports with correct analytical data. For many months, Kathy has been working to build out the new DU enrollment report, completely reliant on the Blackboard Analytics data she has been iteratively testing since March 2012.
Over the past few weeks, Kathy has been working with the Enterprise Applications Team to configure and test the final enrollment report components needed for a full roll-out to the University. In the picture above, I am holding the very 1st BbA enrollment report - released on 9/4/2013, the same day Kathy was presented her certificate!
Along with working diligently to provide great customer service and reports to her constituents, Kathy has been working to ensure those reports contain consistent and accurate data. Kathy has always paid attention to every detail when working with her cross-functional project team members. This attention to detail has helped lead the charge for the entire project team.
Besides the creation, configuration work and testing of the enrollment report, Kathy has worked to deliver other enrollment-related reports to her stakeholders. These Excel reports were crafted at a high standard and allows folks who are not pivot-table-enthusiasts to easily display the data they desire.
Kathy has always worked to provide better solutions to her stakeholders and was an easy choice for the PMO's Project Team Member of the Month!
The PMO has selected Merrick Richardson as the July 2013 recipient of the Project Team Member of the Month. Merrick is a project team member of the CBORD Upgrade Project. In this project, CBORD was upgraded from version 5 to version 6. The old version of CBORD was at End of Life (EOL). Several systems of the University are integrated with CBORD. These include door access, security cards, panther cards, dining or laundry services and print management. This upgrade ensures that we maintain proper service levels for students, staff and faculty and continue to receive vendor support.
Merrick’s role on the project team, as the Microsoft Server Technology Coordinator, was to build the test and production server environments to support the CBORD upgrade. Throughout the month of July, he provided late evening support for both the test and production environments. He showed great patience in working with the CBORD technician and ensured that all milestones for infrastructure were met. Without his technical expertise, especially in respect to our virtual servers, this project would have experienced serious setbacks as the CBORD team did not have a high degree of comfort in this area. The project was completed successfully on time in large part due to Merrick’s commitment. Thanks Merrick for going the extra mile!