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Severe Weather Policy

Time of Decisions

  • Morning cancellations will be announced by 6 a.m.
  • Afternoon cancellations will be announced by 10 a.m.
  • Evening class cancellations will be announced by 3 p.m.

Severe Weather
Class Cancellation/Campus Closing Policy

Severe winter weather may come in many forms consisting of snow, ice, and wind. Generally, each one individually does not result in the cancellation of classes but occasionally the severe combination of all three may cancel classes or possibly close a campus.

Our students are being trained to work in our communities. Businesses rarely close due to weather related issues. Davenport will rarely close or cancel classes.

Decision Process

  • The recommendation to cancel classes or close a campus will be made by the campus leader along with advice from the academic leadership. (The Severe Weather Checklist can be accessed here)
  • Information regarding the conditions of the weather can generally be determined by contacting facilities and security who may be on site. Use of the internet is also encouraged for weather information. (weather.com). There is an expectation that the recommendation be made with the help of others
  • In the chart below you can find criteria that can be used to make this recommendation. These criteria will be used to explain to faculty, staff and students why classes were cancelled. This information will also be tracked by the E.D. of Risk Management to help obtain an understanding under what conditions classes are generally canceled so decisions can become easier in the future.
Description Example
Current length of storm 4 or more hours
Additional anticipated storm length 4 or more hours
Strength of wind 21 mph or more
Visibility 0.25 miles
Wind chill -30
Current snowfall 8 in. or above
Future anticipated snowfall 4 in. or above
Ice coverage Any
Area college/universities closed Yes
Roads closed by State Police Yes
  • A request to cancel classes will be given to the E.D. of Risk Management or the E.D. of Security Services by the campus leader or designees of a specific campus. This request will contain details related to the chart above. The E.D. of Risk Management or the E.D. of Security Services will contact the Executive V.P. of Finance by 5:30 a.m. with bullet points about the weather conditions of the affected campus. The Executive V.P. of Finance will contact the President of the University for final approval.
  • The process to close a campus will be the same as above, however the Executive V.P. of Organizational Development and the V.P. of Risk Management will discuss the decision to close the campus before the Executive V.P. of Finance is contacted. 
  • Once approval has been obtained for classes to be cancelled at a specific campus, the E.D. of Risk Management or the E.D. of Security Services will follow the protocol below:
  1. Initiate DU Alert as early as 5:30 a.m. DU Alert will contain the following information
    1. Closed building vs cancelled class
    2. Day vs. evening class
    3. Who should report to work
    4. What events need to be cancelled
  2. Notify University Communications so the proper information can be placed on our website and be sent to faculty and staff by email. Contact Rick Jensen first at 616-706-2608. It will be the responsibility of Communications to post the appropriate communication on the website.
  3. Notify the appropriate Campus Leaders so information can be relayed to specific campus personnel
  4. Call CSC at 8 a.m. to inform them of weather issues. It will be the responsibility of CSC to be notified of issues through DU Alert prior to 8 a.m.
    • x1212
    • 1-800-322-3984
  5. Contact Heather Knechtel of the Call Center about weather related issues
    • XXX-XXXX (cell)
    • 616-554-5386
  • Location Campus Leaders or designee will be responsible to:
  1. Notify the appropriate TV and radio stations
  2. Update the Emergency Hotline

Questions and Complaints

  • Questions and complaints from faculty, staff or students regarding the decision to cancel classes or close a campus should be sent to the E.D. of Risk Management.